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Not Just Calligraphy-Event
Planning
by Mayra Etayo and Sandra Mackasy-Reyes
There are so many wonderful resources
available to soon-to-be brides - magazines, helpful
web-sites, etiquette books, etc. Perhaps the best event
planning tool is the showcase. Attending showcases and
expos will be very helpful in saving you both time and
money. During the show, you will have the opportunity
to gather information from exhibitors in a variety of
services, making it possible to plan your party or wedding
in the least amount of time possible!
Here are some tips that will make your experience both
productive and enjoyable. So on your mark, get set,
start planning!
Before the show:
- If pre-registration is available,
pre-register – consider it your RSVP.
- Dress comfortably and wear comfortable
shoes!
- Arrive early to ensure you have enough
time to visit each vendor’s booth and ask plenty
of questions.
- Don’t go alone…. Bring
a friend or two along to act as a second opinion.
- Bring material or ribbons in your
party colors so exhibitors can provide useful suggestions
catered to your needs.
- Bring a tote bag . This will help
you stay organized and gather as much information
as possible.
- Bring your appointment date book
so you can organize your appointments.
- Make the best of the day by having
questions ready.
- Take pen and paper for note taking.
- Bring your checkbook. You may want
to reserve a date or book a service. Great discounts
will be offered the day of the show.
- Bring adhesive peel-off labels with
your name, address, phone number, e-mail, and event
date printed on them. You can make them yourself on
the computer. They will save you time because you
will need to write your name and address to register
for the various prizes and promotions
- .Bring bottled water and some snacks
to keep your energy up.
DURING THE SHOW:
- If you did not pre-register, register
as soon as you enter.
- Give everything the once over. Visit
each exhibitor at least once – you may see something
you didn’t know you wanted. Then go around a
second time to speak to specific vendors.
- Make appointments with vendors for
a later date to discuss your event in depth.
- Sign up for every contest that you
possible can. Some vendors give discounts for their
services and others give everything from toasting
glasses to a free cruise.
- Collect as much information as you
can from each of the exhibitors. You will have plenty
of time after the show to look at the information
at home in a quiet, relaxed atmosphere. You may think
that you don’t need information on ice sculpting,
but there is no such thing as being over-prepared.
- Ask lots of questions. The exhibitors
are there to answer your questions, no matter how
many you have. They want to help you, and you should
not feel pressured to buy from them.
- If you don’t see something
you like with at an exhibitors booth, they are likely
to have photos of prior work where you may find just
what you’re looking for.
- When you book a service or purchase
a product, be sure to check on refund policies and
to read the contract carefully.
- Enjoy the fashion show. It can get
you started on your search for the perfect dress.
- Have Fun!
AFTER THE SHOW:
- Review at leisure all the materials
collected during the show.
- When additional concerns arise, feel
free to contact vendors. They will be happy to hear
form you and answer your questions.
- Keep appointments made the day of
the show.
- Savor every moment of your planning
time. This is a special moment in your like….
Enjoy!
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